Constituent Services: Proclamation Guidelines
At his discretion, the Governor will issue proclamations and certificates for noteworthy state or local events that deserve special recognition.
The Office of Constituent Services handles requests for proclamations. Please review the guidelines below before submitting any request.
Requirements and Guidelines
- A Virginia resident must make the request.
- Requests must be made 45 days in advance of the date you need the proclamation.
- Requests should be mailed, faxed or hand-delivered; phone requests will not be honored.
- If you wish to e-mail your request, you must use our Electronic Correspondence form.
- Proclamations must affect a broad group of people. Requests to honor an individual or specific organization will not be issued.
- Proclamations should not take sides in matters of political controversy; nor should they address personal or individual convictions.
- No proclamation may be used as part of an advertisement or commercial promotion without the express permission of the Governor's Office. Any use of the proclamation in a news release or other type of publication must be approved by the Governor's Office prior to publication.
- Multiple requests by the same organization will not be honored within the same calendar year.
- Every request must gain official approval before being issued.
- The Governor's Office reserves the right to modify or deny any proclamation request.
- Due to staffing constraints, most proclamations will not be posted to this Web site.
What to Include
- Contact person's first and last name, address and telephone number.
- A brief summary and/or background of the event or organization.
- The name and date(s) of the day, week, month, or event to be proclaimed.
- Proposed text for the proclamation, including 4-6 “Whereas” clauses.
- An indication of whether the completed proclamation should be mailed (standard U.S. mail) or if you will pick it up.
- A date when the proclamation is needed.
Where to Send Requests
Office of the Governor
Constituent Services Office
1111 East Broad Street, Suite B042
Richmond, Virginia 23219
FAX: (804) 371-6351